Comprehensive School Management System
Revolutionize Your School Management with Our All-in-One Platform! Manage Admissions, Attendance, Exams, Fees & More — All From One Easy Dashboard.
Revolutionize Your School Management with Our All-in-One Platform! Manage Admissions, Attendance, Exams, Fees & More — All From One Easy Dashboard.
The Online Exams Module enables schools to digitize the examination process, from exam creation and scheduling to real-time administration, grading, and reporting. It supports both formative (CATs, quizzes) and summative assessments (end-term exams, mocks), with robust tools for various question types, secure delivery, and instant feedback. This module empowers teachers to assess learning effectively while offering students a flexible and interactive testing experience. 2. Features ✍️ Exam Creation & Management Build exams with various question types: Multiple Choice (MCQs) True/False Short/Long Answers Fill in the Blanks Match the Columns Essay/Descriptive Create question banks categorized by subject, class, topic, and difficulty level. Set exam instructions, duration, pass marks, and time windows.
The QR Code Attendance Module modernizes the way attendance is recorded by using quick, contactless QR code scans. It enhances accuracy, saves time, and minimizes fraud in attendance tracking for students, teachers, and staff. Integrated directly with the School Management System, this module ensures seamless data capture, real-time reporting, and improves administrative efficiency across all departments.
The Office Accounting Module is a financial management tool that helps schools maintain accurate, transparent, and real-time records of all income, expenses, budgets, and balances. Designed specifically for educational institutions, it simplifies bookkeeping, improves audit readiness, and supports informed financial decision-making. From managing petty cash and payroll to reconciling bank statements and tracking operational expenses, this module centralizes all financial operations in one secure platform.
The Fee Management Module is a critical component of the School Management System that automates and streamlines all aspects of student fee administration. From intelligent invoice generation to real-time payment tracking and detailed reporting, the module ensures efficient, transparent, and accountable financial operations. It supports all school levels and is adaptable to various fee structures and payment models. By reducing administrative overhead, minimizing errors, and improving communication with parents, it helps schools achieve greater financial clarity and operational efficiency.
The ID Card Generator Module enables schools to create professional, personalized identification cards for students, staff, and visitors with ease. Fully integrated within the School Management System, this module streamlines the ID issuance process by automatically pulling data from student/staff records and offering customizable design templates. It improves identity management, enhances school security, and reinforces institutional branding.
The Transport Management Module simplifies the planning, coordination, and monitoring of school transportation services. It provides a centralized system to manage bus routes, assign students, track vehicles in real time, and ensure the safety and efficiency of school commutes. The module is fully integrated with student data, billing, and notifications, enabling schools to offer reliable and transparent transport services to students and parents.
The Reports Module serves as the analytical backbone of the School Management System, offering a centralized platform to generate, view, download, and share reports across all school operations. It converts raw data into actionable insights, empowering school administrators, teachers, and stakeholders to make data-driven decisions in real time. This module covers academic, financial, operational, and behavioral data across students, staff, and departments.
The Human Resource (HR) Module is designed to streamline the entire employee lifecycle within a school environment—covering recruitment, onboarding, staff records management, attendance, payroll, performance tracking, and leave management. This module helps schools efficiently manage teaching and non-teaching staff, ensuring compliance, transparency, and operational excellence.
The Live Class Module enables real-time virtual teaching, bridging the gap between physical and digital learning environments. It allows teachers to deliver lessons online via video conferencing, interact with students, share resources, and record sessions for later access. This module ensures continuity of learning beyond classroom walls—especially useful for remote learning, revision, and school-wide webinars.
The Academic Module is the heart of the School Management System, designed to manage all academic operations in alignment with national education frameworks (such as Kenya’s 2-6-6-3 system). It centralizes academic planning, curriculum delivery, grading, and performance monitoring. This module ensures that educators, students, and administrators stay informed, compliant, and connected throughout the academic journey.
The Inventory Management Module provides a centralized system for tracking, managing, and auditing all school assets and consumable supplies. It enables schools to maintain real-time records of stock levels, manage procurement, monitor usage, and reduce wastage or losses. The module enhances accountability, streamlines inventory workflows, and supports efficient budgeting across departments.
The Hostel/Boarding Management Module is designed to efficiently manage residential facilities within schools, colleges, or academies. It simplifies room allocation, tracks student occupancy, monitors hostel resources, and facilitates smooth communication between the administration and boarders. By digitizing the entire boarding process, schools can ensure student welfare, optimize facility use, and enhance parental transparency.
The Timetable Management Module is a crucial component of the School Management System that automates the creation, distribution, and management of academic schedules. It ensures an organized allocation of classes, teachers, subjects, and rooms across all school levels, minimizing conflicts and maximizing teaching efficiency. This module saves administrative time, ensures balanced workloads for teachers, and provides students with clear, accessible schedules.
The Timetable Management Module is a crucial component of the School Management System that automates the creation, distribution, and management of academic schedules. It ensures an organized allocation of classes, teachers, subjects, and rooms across all school levels, minimizing conflicts and maximizing teaching efficiency. This module saves administrative time, ensures balanced workloads for teachers, and provides students with clear, accessible schedules.
The Communication Module is a central hub within the School Management System that enables seamless, timely, and targeted communication between school administrators, teachers, parents, and students. It facilitates multi-channel messaging through SMS, email, in-app notifications, and WhatsApp, ensuring that important announcements, academic updates, fee alerts, and other notices are delivered effectively. This module enhances transparency, builds trust, and strengthens school-home relationships.
What Pricing Depends On: Number of Students More users usually means higher pricing because the system handles more data and user accounts. Features & Modules Needed Basic plans cover essential features, while advanced modules (like transport or payroll management) cost extra. Number of Staff / Admin Users Some plans charge based on how many teachers or admin staff have access. Customization & Integrations Custom features, third-party integrations, or branded interfaces may add to the cost. Support Level Basic support is included in lower tiers; premium or dedicated support usually costs more. Deployment Type Cloud-based solutions might have subscription fees, whereas on-premise installations could have a one-time license fee plus maintenance. Training & Implementation Onboarding services, training sessions, and data migration are sometimes charged separately
1. What is a School Management System? A School Management System (SMS) is a software platform that helps schools automate and manage daily administrative tasks such as admissions, attendance, exams, fees, and communication. 2. Who can use this system? Our system is designed for schools, including administrators, teachers, students, and parents, with different access levels tailored to each user group. 3. Is my data secure? Yes. We use advanced encryption and security protocols to protect all data. We are committed to maintaining your privacy and comply with relevant data protection laws. 4. Can I access the system on mobile devices? Absolutely! Our platform is fully responsive and works on smartphones, tablets, and desktops. 5. How do I get started? You can start with a free 14-day trial by signing up on our website. No credit card is required to get started.
0727083053
info@smartschoolsltd.co.ke
Nairobi